Safeguarding

June 2019


1. PURPOSE OF THIS POLICY

2. WHAT IS SAFEGUARDING?

3. SCOPE OF THIS POLICY

4. LRTT POLICY STATEMENT

5. PREVENTION OF HARM

6. STAFF AND ASSOCIATED PERSONNEL RESPONSIBILITIES

7. INCIDENT REPORTING

8. DESIGNATED PEOPLE

9. RESPONSE TO REPORTED INCIDENTS

10. INTERNAL REVIEW

11. CONFIDENTIALITY

12. GLOSSARY OF TERMS


1. PURPOSE OF THIS POLICY

The purpose of this policy is to protect people, particularly children, at risk adults and beneficiaries of assistance, from any harm that may be caused due to their coming into contact with Limited Resource Teacher Training (LRTT). This includes harm arising from:

  • The conduct of staff or personnel associated with LRTT; and
  • The design and implementation of LRTT’s programmes and activities.

The policy lays out the commitments made by LRTT, and informs staff and associated personnel of their responsibilities in relation to safeguarding. This policy does not cover sexual harassment in the workplace.


2. WHAT IS SAFEGUARDING?

Safeguarding means protecting peoples’ health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect.

At LRTT, we understand safeguarding to mean protecting people, including children and at risk adults, from harm that arises from coming into contact with our staff, associated personnel or programmes. Further definitions relating to safeguarding are provided in the glossary below.


3. SCOPE OF THIS POLICY

This Safeguarding Policy applies to the following persons in all work and activities they carry out in association with LRTT, both during and outside of working hours:

  • All staff contracted by LRTT, as employees and as consultants;
  • LRTT Fellowship Partners, unless otherwise agreed with those partners (for example, if Partners already have their own Safeguarding Policies in place);
  • Associated personnel whilst engaged with work or visits related to LRTT. “Associated personnel” includes but is not limited to the following: consultants; volunteers; Fellows; team leaders; filmmakers; contractors; programme visitors including journalists, celebrities and politicians.

The obligation to protect people, particularly children, at risk adults and beneficiaries of assistance, extends to conduct beyond the work environment.


4. LRTT POLICY STATEMENT

LRTT’s mission is to get all children learning by improving teaching and our vision is to create a world in which every teacher is empowered to engage every child in learning.

LRTT believes that everyone we come into contact with irrespective of ability, ethnicity, faith, gender identity, sexuality and culture has the right to be protected from all forms of harm, abuse, neglect and exploitation. LRTT will not tolerate abuse and exploitation by staff or associated personnel.

LRTT programmes work directly with teachers and not with children but staff and associated personnel will come into contact with children and possibly at-risk adults. Therefore, accepting and following this safeguarding policy is a compulsory part of working, volunteering or visiting any LRTT programme.

While the diverse locations of our programmes may have different levels of safeguarding standards, LRTT commits to upholding global standards of best practice. In the event of any inconsistency in global standards, UK best practice standards shall be adopted.

In the event of any inconsistency between this policy and other LRTT policies and guidance, or the policies of any of LRTT’s partner organisations, this policy is assumed to prevail in any case where a person or persons are at risk of harm.


5. PREVENTION OF HARM

LRTT will:

  • Ensure all staff and associated personnel have access to, are familiar with, and comply with their responsibilities within this policy.
    • Compliance with this policy is a requirement within all Contracts, voluntary agreements, Fellowship Term and Conditions, Code of Conduct and Partner MOUs
    • Staff and associated personnel receive a copy of, and agree to comply with, this safeguarding policy upon commencement of their relationship with LRTT, and are reminded of the terms of this policy prior to participating in any Fellowship programme.
  • Ensure Partner Organisations have access to, are familiar with, and know their responsibilities within this policy.
    • Partnerships are not approved with individuals or organisations whose investments or operations (both past and present) expose children and young people to abuse or exploitation.
    • Due diligence checks of Partner Organisations include a review of the policies, procedures and processes that are in place to safeguard children and young people.
    • Where a partner does not have an adequate safeguarding policy, the partner agrees to comply with LRTT’s policy as a requirement for partnership.
    • Partner Organisations receive a Safeguarding briefing which includes detailed information of LRTT’s minimum requirements for safeguarding.
    • Written agreements exist between partners (normally an MOU or a contract) and detail the safeguarding commitments required to meet LRTT’s standards.
  • Design and undertake all its programmes and activities in a way that protects people from any risk of harm that may arise from their coming into contact with LRTT, including:
    • Where possible reducing activities that take teachers out of school and increase the risk of harm to their students
    • Following LRTT guidelines on taking photos and use of media
  • Ensure that information about individuals in our programmes is gathered, stored and communicated in a way that respects and protects the privacy and personal information of those individuals, including:
    • Pre and post-Fellowship teacher surveys
    • Personal stories collected from LRTT participants
    • Research completed through LRTT’s programmes
    • Risk assessments which include any specific child protection or safeguarding risks
  • Implement stringent safeguarding procedures when recruiting, managing and deploying staff and associated personnel, including:
    • Use of safer recruitment practices according to NSPCC guidelines
    • A requirement that Fellows, Team Leaders and other volunteers joining Programmes have a successful reference check, with no indicators of previous unsafe or inappropriate conduct. For Fellows and Team Leaders who are teachers this will also include collecting a DBS number and a copy of their teaching certificate (where relevant).
    • Team Leaders will be asked a range of situational questions during interview to determine their suitability for the role; and will receive safeguarding training prior to commencement of their Fellowship programme.
    • All other staff and associated personnel must provide LRTT with details of two referees who must not be family members, including at least one from a previous place of employment who has known the person for a minimum of 12 months. Referees will complete the reference request form. LRTT reserves the right to call referees to seek further information about the candidate’s practice in relation to children.
  • Ensure staff receive training on safeguarding at a level commensurate with their role in the organization. Training needs to be completed prior to visiting an LRTT programme.
    • For staff members: completion of safeguarding training module prior to visiting their first LRTT programme; and completion of refresher training if or when this safeguarding policy is updated.
    • For Team Leaders: completion of safeguarding training module prior to commencement of Fellowship.
    • For Fellows: completion of E-learns and Webinars that include child protection and safeguarding policies and procedures.
  • Follow up on reports of safeguarding concerns promptly and according to due process as set out in this Policy document.

6. STAFF AND ASSOCIATED PERSONNEL RESPONSIBILITIES

Child Safeguarding

LRTT staff and associated personnel must not:

  • Engage in sexual activity with anyone under the age of 18
  • Sexually abuse or exploit children
  • Subject a child to physical, emotional or psychological abuse, or neglect
  • Engage in any commercially exploitative activities with children including child labour or trafficking
  • Spend time with children alone. This includes, but is not limited to, staff or associated personnel at a school or in the community or visiting other children they may have a connection to

Adult Safeguarding

LRTT staff and associated personnel must not:

  • Sexually abuse or exploit adults, including at risk adults
  • Subject any adult, including at risk adults to physical, emotional or psychological abuse, or neglect

Protection from sexual exploitation and abuse

LRTT staff and associated personnel must not:

  • Exchange money, employment, goods, services, support or assistance for sexual activity.
  • Engage in any sexual relationships with beneficiaries of assistance, since they are based on inherently unequal power dynamics.

Creating a safe and supportive environment

Additionally, LRTT staff and associated personnel are obliged to:

  • Contribute to creating and maintaining an environment that prevents safeguarding violations and promotes the implementation of this Safeguarding Policy.
  • Report any concerns or suspicions regarding safeguarding violations by an LRTT staff member or associated personnel to the appropriate staff member (in most cases, this shall be a Team Leader, Programme Manager or LRTT Director).

Photography and media guidelines

Filming and taking photos:

  • All LRTT staff and associated personnel must always ask permission when taking photographs of or filming people and/or their possessions.
  • LRTT staff and associated personnel should not take identifiable pictures or films of children or at risk adults without parents’ or guardians’ permission.

Meaning of consent:

  • Consent to take images of children or at risk adults is only meaningful when the children or adult and their parents/carers understand the potential risks associated with the use and distribution of these images

Publication:

  • LRTT staff and associated personnel should not publish identifiable pictures of children or at risk adults without their parents’ or guardians’ consent. ‘Publish’ in this context includes any form of social media, website or print publication, and includes temporary publication (for example via Snapchat).
  • Where images of children or at risk adults are taken and published with consent as set out above, the identity of those children or at risk adults shall be protected by:
    • changing the names of children or at risk adults whose images are being used in our published material whenever possible (and only using first names if we do need to identify them)
    • never publishing personal information about individual children or at risk adults including removing any geo-location tags so the GPS coordinates remain private
    • reducing the risk of images being copied and used inappropriately by:
    • only using images of children or at risk adults in appropriate clothing (including safety wear if necessary)
    • avoiding full face and body shots of children or at risk adults taking part in activities such as swimming where there may be a heightened risk of images being misused
    • using images that positively reflect the person’s involvement in the activity

Reporting misuse of images:

  • If any LRTT staff or associated personnel become aware of misuse of images of children or at risk adults taken or published in associated with LRTT’s programmes and activities, they shall report it to the Designated Person.

Storing images:

  • LRTT will store photographs and videos of children securely, in accordance with our Privacy Policy and relevant data protection laws.
  • All LRTT staff and associated personnel must ensure that any images/films they take of children or at risk adults are stored securely on password-protected devices.

7. INCIDENT REPORTING

LRTT will ensure that safe, appropriate, accessible means of reporting safeguarding concerns are made available to staff and the communities we work with. Any allegation or concern regarding safeguarding must be treated seriously.

Any staff reporting concerns or complaints through formal whistleblowing channels (or if they request it) will be protected by LRTT’s Whistleblowing Policy. LRTT will also accept complaints from external sources such as members of the public, partners and official bodies.

How to report a safeguarding concern

Staff members or associated personnel who have a complaint or concern relating to safeguarding should report it immediately to the Designated Safeguarding Lead. If the staff member or associated personnel does not feel comfortable reporting to the Designated Safeguarding Lead (for example if they feel that the report will not be taken seriously, or if that person is implicated in the concern) they may report to another senior manager or Director.

The procedure for reporting is outlined in figure 1 below which follows best practice from “Keeping Children Safe, UK”. Any safeguarding concern(s) raised shall be recorded using the serious incident report template (refer to “Associated Documents” section) by the person who is informed of the safeguarding concern(s) with support from the Designated Safeguarding Lead.

Fig 1: Reporting a safeguarding concern or complaint, KeepingChildrenSafe.org.uk. 2014

8. DESIGNATED PEOPLE

Safeguarding Lead

Sarah Grant, Head of Programmes

email: sarah.grant@lrtt.org
phone: +44 7742 273536 (WhatsApp)

Deputy Safeguarding Lead

Tom Lewis, co-Founder

email: Tom.Lewis@lrtt.org
phone: +44 7791 662336 (WhatsApp)

Where a Fellow, Team Leader, Programme Manager or other associated personnel becomes aware of a safeguarding incident, they should report the incident to the Designated Person as soon as possible. In some cases, Fellows or other associated personnel may first report the incident to their Team Leader or Programme Manager. That Team Leader or Programme Manager should inform the Designated Person of the incident as soon as possible.

Abuse arising within the community may not be due to LRTT’s programmes or operations. However, LRTT still has a responsibility, where appropriate, to report on suspected or actual child abuse taking place and respond to it according to the process set out in Figure 1. Prior to reporting any such harm or abuse, advice and guidance must be sought to ensure that people and their communities are not put at further risk or made vulnerable by the very action of reporting harm and/or abuse.


9. RESPONSE TO REPORTED INCIDENTS

LRTT, led by the Designated Safeguarding Lead, will respond to any safeguarding reports or concerns in accordance with this policy and any relevant legal and statutory obligations. LRTT will also apply appropriate disciplinary measures to staff and associated personnel found in breach of this policy. Such response shall include any of the following actions that are deemed by LRTT and the Designated Safeguarding Lead to be appropriate in the circumstances, together with any additional actions that LRTT and the Safeguarding Lead consider to be necessary and appropriate:

  • removing staff or associated personnel from a Fellowship programme;
  • reporting the breach or safeguarding concerns to the relevant authorities in that person’s home country, as well as in the country the breach occurred;
  • reporting the breach or safeguarding concern to that person’s employer (if not employed by LRTT);
  • reporting the breach or safeguarding concern to the relevant partner school or Partner Organisation;
  • if employed or contracted by LRTT, termination of that person’s employment or other contract for work;
  • offer support to survivors of harm caused by staff or associated personnel, regardless of whether a formal internal response is carried out (such as an internal investigation). Decisions regarding support will be led by the survivor.

10. INTERNAL REVIEW

LRTT Directors will review any serious incident forms relating to safeguarding and the responses at least twice a year, as part of the review of Fellowship programmes. This safeguarding policy will be reviewed annually.


11. CONFIDENTIALITY

It is essential that confidentiality is maintained at all stages of the process when dealing with safeguarding concerns. Information relating to the concern and subsequent case management should be shared on a need to know basis only and should be kept secure at all times, in accordance with LRTT’s Data Protection and Privacy Policy.

Associated Documents

Code of Conduct

Terms and Conditions

LRTT Privacy Policy

LRTT Fellow Portal

Data Protection Policy (available on request)

Reference Request Forms (available on request)

Serious Incident Report Template (available on request)


12. GLOSSARY OF TERMS

Associated Personnel

All persons involved in delivering LRTT programmes, including (but not limited too) consultants, volunteers, Fellows, team leaders, programme managers, filmmakers, contractors, and programme visitors including journalists, celebrities and politicians.

At risk adult

Sometimes also referred to as vulnerable adult. A person who is or may be in need of care by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.

Beneficiary of Assistance

Someone who directly receives goods or services from LRTT’s programme for example in-country teachers and students.

Child

A person below the age of 18.

Child Safeguarding

For the purposes of this policy, ‘child safeguarding’ refers to LRTT’s responsibility to make sure that their staff, Fellows, Team Leaders and their operations and programmes do no harm to children, and they do not expose children to the risk of harm or abuse.

Designated Person

Is the LRTT staff person/people identified in the “Incident Reporting” section of this policy as the main point of contact for reporting any safeguarding incidents.

Harm

Psychological, physical and any other infringement of an individual’s rights

Partner

An organisation who works in partnership with LRTT to design, deliver or fund LRTT’s work. This may include organisations who have signed an MOU with LRTT or those who support the programmes less formally.

Protection from Sexual Exploitation and Abuse (PSEA)

Refers to the prevention of sexual exploitation and abuse of children or any other beneficiaries of assistance by LRTT staff or associated personnel. The term derives from the United Nations Secretary General’s Bulletin on Special Measures for Protection from Sexual Exploitation and Abuse (ST/SGB/2003/13).

Psychological harm

Emotional or psychological abuse, including (but not limited to) humiliating and degrading treatment such as bad name calling, constant criticism, belittling, persistent shaming, solitary confinement and isolation.

Safeguarding

Safeguarding means protecting peoples’ health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect. For the purposes of this policy, this includes protecting people, including children and at risk adults, from harm that may arise from coming into contact with our staff, associated personnel or programmes.

Sexual abuse

The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Sexual exploitation

The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. This definition includes human trafficking and modern slavery.

Survivor

The person who has been abused or exploited. The term ‘survivor’ is often used in preference to ‘victim’ as it implies strength, resilience and the capacity to survive, however it is the individual’s choice how they wish to identify themselves.


Last updated: 28 June 2019

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